🎊 We’ve raised the largest seed round in our industry $14.1M 🎊

Asia

Japan

Request Info
Employer of Record (EOR) in Japan

What you'll learn

  • Country Introduction
  • Tax Breakdown for Employers
  • Statutory Leave Laws
  • Minimum Wage and Working Hours
  • Termination Process
  • Additional Information
Japan Introduction

Japan is an island country in east Asia that is located within the Pacific Ocean. The country is part of the Ring of Fire and spans an archipelago of 6,852 islands, the 5 main islands being Honshu (the "mainland"), Hokkaido, Shikoku, Kyushu, and Okinawa. Japan has the world’s 3rd-largest economy, and is built on powerful technology. The population is very welcoming, making Japan one of the most desirable places to do business.

Paid Leave and Statutory Leave

Parental Leave

Pregnant employees are entitled to 14 weeks of paid maternity leave beginning 6 weeks before the due date and 8 weeks after the birth. This leave is paid at a rate equivalent to 2/3 of their regular salary and funded by the labor insurance office.

The father is also entitled to paid paternity leave for up to one year after the birth, and this leave is referred to as “childcare leave” in Japan. The father does not receive a salary while on this leave unless stated in the employment contract, but they are entitled to a partial allowance from social security.

Sick Leave

Employees are not explicitly entitled to sick leave in Japan, but can use their paid vacation time as sick leave.

Paid Leave

They are 16 public holidays in Japan, and employees are also entitled to paid leave based on how long they’ve worked at their company.

  • 0-6 months = 10 days of paid leave
  • 6-18 months = 11 days of paid leave
  • 1.5-2.5 years = 12 days of paid leave
  • 2.5-3.5 years = 14 days of paid leave
  • 3.5-4.5 years = 16 days of paid leave
  • 4.5-5.5 years = 18 days of paid leave
  • 5.5-6.5 years = 20 days of paid leave

Employees can also receive leave for bereavement, hospitalization, menstruation, or civic duty.

Wage Requirements and Working Hours

The minimum wage in Japan is around JPY 961 per hour, and the standard workweek is 40 hours at 8 hours per day. Overtime is regulated by contracts and collective agreements, and paid between 125%-160% of the regular salary.

Termination Process

Process

Terminating employment contracts in Japan can be demanding, and employees are able to dispute terminations and only accept the termination with a severance package.

Notice Period

Employers need to provide 30 days of notice for terminations or provide payment in lieu of notice.

Severance Pay

There are no requirements for employers to offer severance packages, but employees can dispute to receive a severance package equal to one month of pay for each year at the company.

Additional Information

While not mandatory, it’s customary to pay a 13th month and sometimes even 14th-month salary bonus to employees, each equal to 1 month of wages. One is usually a summer bonus paid in June and the more common one is a winter bonus paid in December.

OVERVIEW
Language(s):
Japanese
Currency:
Japanese Yen (JPY)
Capital City:
Tokyo
Population:
125 Million
Cost of Living Rank:
28th
VAT (Valued Added Tax):
5%
Employer TaxES
15.3%
(estimated)

★  9.15% - Pension Contribution

★  4.94% - Health Insurance Contribution

★  0.6% - Unemployment Insurance

★  0.36% - Family Allowance

★  0.25% - Work Injury

Simplified Global HR and Payroll.
Let’s work on it together.

We've made the process really simple
with only 3 steps.

1

Remote candidate

You've sourced a full-time employee or contractor located in a country where your company is not incorporated.

2

Cost Calculation

Pass us the details of your candidate and we will let you know exactly what it costs to employ your candidate in that country.

3

Onboarding & Admin

Sit back and relax as we onboard your new team member and take care of all the local compliances and admin work.

Same-day onboarding
Best Pricing
Available in 150+ countries
How Remofirst employs in Japan

It can be prohibitively expensive to establish an entity in every country you want to hire talent in, so Remofirst will hire and pay your employee on your behalf while you manage their daily duties. Remofirst will handle formal HR procedures and employment contracts that adhere to local laws, so that you can simply approve invoices via our platform. When you work with an Employer of Record (EOR) you can compliantly hire the best employees around the world.

How employees in Japan get paid
Your employee's hours, time off, holidays, bonuses, and commissions are automatically calculated into payroll. Remofirst will invoice you in either US Dollars (USD), Euros (EUR), British Pounds (GBP), Canadian Dollars (CAD), or Singapore Dollars (SGD) around the 15th of each month to make sure your employees in Japan are paid on time in Japanese Yen (JPY). To make it even easier, you can summarize your entire global team's salaries to aggregate them into one payment (instead of many individual payments).
Full-time Employees vs Global Contractors

Unlike full-time employees, contractors work on projects with multiple companies at a given time and are technically self-employed. Full-time employees are solely focused on their employer and usually receive benefits (such as health insurance, equity or stock options, and time off) as an additional form of compensation. While it can be cheaper to work with international contractors instead of paying benefits to a full-time employee, you run the risk of misclassification. It's recommended to work with an EOR for contractor onboarding and payments, so you can know that your international contractors are paid compliantly and on time.

Dependable support for employees
Whenever the employee or employer has a question about benefits, Visas, or anything else related to international employment in Japan, they can use our platform's chat function to get answers from our team of experts. Every client of Remofirst also receives a dedicated account manager that will serve as a point of contact for global HR support.